Vendors want a weekly update. Applicants want to be the first to know. Negotiators are stuck doing neither, because they're too busy on the phone. I install AI agents that draft your vendor weekly emails, match new instructions to the applicant book the moment they go live, and turn viewing feedback into something you can actually act on.
What gets installed
Four representative automations. Most engagements start with one or two — picked during a free 30-minute discovery call against where your week is actually leaking.
01 · Vendors
A drafted email per instruction every week: viewings booked, viewing feedback collated, any market activity nearby. Negotiator reviews, edits if needed, sends in one click.
Reads fromYour CRM · viewing diary · feedback notes · portal activity
02 · Matching
Every new listing matched against your applicant book in minutes — by criteria, by location, by budget, by school catchment. Drafted intro emails ready to send, hottest prospects flagged.
SurfacesTop 5–10 applicants per new listing · with a one-line "why this fits"
03 · Feedback
Applicants nudged after each viewing for feedback in your tone, replies summarised, themes pulled out for the vendor update. No more chasing six different applicants for one word answers.
OutputThemed summary into vendor weekly · raw responses kept on file
04 · Chain
Once an offer is agreed, all parties — vendor, applicant, the two solicitors, the broker — kept in the loop on chain progress automatically. No more wondering whether anyone told the seller their buyer's mortgage is approved.
CoordinatesVendor · buyer · both solicitors · mortgage broker · linked chains
Representative scenario
Composite picture — illustrative of typical engagements in this sector, not a specific client.
— A picture, drawn from the patterns —
Picture a 3-office independent agency, twelve negotiators, around 200 instructions live on the books. The owners can tell you exactly which day each vendor's weekly update is supposed to go out, and exactly which week most of them slipped. New listings hit the portals at 9am — the right applicants don't hear about them until lunch on Wednesday.
After install, the vendor updates are landing every Tuesday morning by 8am, drafted from the CRM. Hot applicants get a tailored email about a new listing inside the first hour it goes live. Negotiators do less typing and more talking to the people who are actually going to buy. Friday afternoons become Friday afternoons again.
Pricing
A Starter Install is the simplest way in: one workflow, installed on your systems, your team trained on it. Same pricing as the home page — nothing different for estate agency.
One automation from the four above, installed on your existing systems, with the person who'll use it daily trained on it. The simplest way to see what AI in your business actually looks like before committing to more.
→ Vendor weekly updates live across all instructions within the first week. The Friday afternoon negotiator-as-copywriter routine ends.
£500 — £1,500
1–3 days · fixed price
Start
A 30-minute discovery call, free, no obligation. If what I do is a fit, we agree a Starter Install and book it in. If it isn't — that's a useful answer too.